Everything your school needs in one system
No patchwork of tools and no entering the same thing twice. Each part shares the same learners, staff and terms.
One record per learner, from application to completion.
Learners & Admissions
Applications move from review to an offer, acceptance and enrolment, and enrolment creates the learner's record and bills the admission fee. Each learner then has a single record holding their guardians, class, results, attendance, fees, boarding, discipline and documents.
- Admissions: review, offer a place, record acceptance, then enrol into a class
- Admission numbers given automatically; a learner's EduSync ID brings their record from another EduSync school
- Home and welfare details: who they live with, hometown and region, orphan and refugee status
- Health, disability and the support each learner needs
- Search, filters and sorting across the whole roll, with spreadsheet export
- Guardians linked to every sibling, with parent portal logins created in one step
Learners & Admissions
Every member of staff, their record and their pay.
Staff, HR & Payroll
HR keeps a full record for each member of staff: their details, teaching, attendance, leave, disciplinary cases, duties, postings, qualifications and documents. Payroll works out each month's salaries with SSNIT and PAYE, and staff see their own payslips.
- Staff directory with filters that find missing GES IDs, NTC licences, SSNIT numbers or bank details
- Daily staff register with monthly totals by department
- Leave requests, cover arrangements and a leave calendar
- Disciplinary cases visible only to managers and the staff member concerned
- Monthly payroll with allowances, deductions, SSNIT and PAYE, approved by the Owner or Headmaster
- My HR: each member of staff sees their own record, leave and payslips
Staff, HR & Payroll
Set up the year once; teachers work inside it.
Academic Structure
Leadership sets up terms, stages from Creche to JHS 3, subjects, classes and divisions, and who teaches what. Timetables are checked for clashes as they're built. Day-to-day teaching, scores and report cards are covered by Sync Classroom.
- Academic years and terms, opened and closed in order
- Stages, subjects and classes with divisions, rooms and capacity
- Teaching assignments that decide who can enter scores and lesson notes
- Bell schedules and class timetables with clash checks
- Assessment types and grade scales set by the school
- End-of-year promotions into the new year's classes
Academic Structure
Bill, collect and account, without entering anything twice.
Fees & The Books
Fee categories, discounts and bills produce an invoice for every learner. Parents can pay online by mobile money or card, straight into the school's own account, and the school can send a parent a payment prompt or link. Payments clear the oldest invoices first and keep anything extra as credit. Fees, payments, payroll and approved expenses post to the school's books automatically, so the reports are always up to date.
- Fee categories, and discounts applied automatically (siblings, staff children, scholarships)
- Bills issued per term, with a preview of each learner's charge
- Payments, fees owed, statements and waivers approved by leadership
- Online payments by MoMo or card through Paystack, paid to the school's own account and recorded automatically
- Expenses recorded by the Accountant and approved by the Owner or Headmaster
- Accounts, journal, financial reports and the year's budget
- Opening balances and period closing, so finished periods can't be changed
Fees & The Books
Reach staff and parents the right way.
Announcements, SMS & Letters
Publish notices for everyone, staff only or parents only, and text them when it matters. Texts start with the school's own SMS name and are paid for from prepaid credit. Letters are written on the school's letterhead, signed and issued with a reference number.
- Announcements with scheduling, an end date and pinning
- Texts that start with the school's SMS name, with the cost shown before sending
- Optional texts to parents when their child is marked absent
- SMS log with delivery status; undelivered texts are refunded
- Letters & Documents: letterhead, signatures, A4 pages, folders and sharing
- Issued letters get the next reference number and are kept as the record
- Forms and surveys for staff and parents (see Sync Classroom)
Announcements, SMS & Letters
Know where boarders are and how learners are doing.
Boarding & Discipline
For schools that take boarders: houses, dormitories and exeats that move from request to approval, out and back, with late returns flagged. Any member of staff can report a conduct incident; leadership decides the action, and the guardian can be told by SMS.
- Houses and dormitories for each academic year
- Exeats: awaiting approval, approved, out now, back, and overdue
- Housemasters run exeats for their own house
- Conduct incidents with severity and the actions taken
- Guardian told by SMS from the incident
- Incidents shown on the learner's record
Boarding & Discipline
Parents in the loop, on their phones.
Parent Portal
Every guardian can have their own login to the parent portal. It shows each of their children at the school, with the information the school has chosen to share.
- Attendance for each child
- Report cards, once the school publishes them
- Fees and statements, and paying fees online by MoMo or card
- The class timetable
- School notices for parents
- Forms and surveys the school sends, answered in the portal
Parent Portal
The right people see the right things.
Roles, Security & Audit
Everyone signs in with their own account and a role: Owner, Headmaster, School Admin, HR, Accountant or Teacher. The role decides what's in their menu. Corrections to important details are logged with the old value, the new value, who changed it and when.
- Six staff roles, each with its own menu
- Teachers see the learners and subjects they teach
- Audit log of every change, for the Owner
- Accounts lock after repeated wrong passwords
- Automatic sign-out after a period of no activity
- Anonymous forms that really don't record who answered
Roles, Security & Audit
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